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Policys

Below are are schools policy's including Health and safety Diversity and Data protection. As a school we understand that there is no one rule fits all situations and the policy's are under continues review. Students are encouraged  to speak to the coach  if they see a failing in the policy or anyone breaking the standards set out.

Health and safety

Protective equipment must be worn when training weapons are in use during paired drills. Fencing masks should only be removed when at the side of the hall or when instructed safe to do so. Instructors and senior students are expected to enforce this rule and lead by example.

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Safety should be built into the activity.  This should include both physical and mental safety.

Instructors should always make an verbal note of safety considerations when describing any activity.

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The use of modified and non-standard equipment may be allowed, as long as the instructor examines it and believes that it is fit for purpose. Instructors have the right to refuse the use of any particular non-standard piece of equipment if it is deemed unsafe..

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Levels of force and intensity should remain at a reasonable and acceptable level, where this is determined by the instructor and/or by the person receiving the strikes. The instructor should supervise the session to ensure that everyone is working at an appropriate level of force and intensity.

Even if speed increases in the exercise, the level of force and intensity should always remain safe.

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The default stance in the club is any action should be controlled and friendly Training partners look after each other. Individuals who consistently hit too hard or who exhibit unsportsmanlike behaviour will be warned in private and if the behaviour continues will be asked to leave the club 

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At any time, the instructor may tell someone who is consistently posing a safety hazard that they should sit out or leave the practice. Senior students are expected to inform the instructor if they see unsafe behaviour.

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Equal opportunity's policy

We are committed to maintaining an equal opportunities environment for all of our Students, members and guests.. 

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No discrimination will be tolerated towards anyone on any grounds, for any reason. Furthermore, bullying, harassment, and other more subtle forms of discrimination is completely forbidden and will be dealt with wherever it might occur.

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No body should receive preferential treatment over any other member. Any promotions or privileges should be based on merit, experience, personal effort, knowledge, skill, and potentially need.

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“Protected characteristics” are defined by the Equality Act 2010. [source] The following characteristics are “protected characteristics”:

  • age

  • disability

  • gender reassignment

  • marriage and civil partnership

  • pregnancy and maternity

  • race

  • religion or belief

  • sex

  • sexual orientation

No one may be discriminated against for any reason related to any of these characteristics.

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“Positive action” is defined by the Equality Act 2010. [source] This means that you can do something that might otherwise be discriminatory if you believe that a person or group of people:

  • suffer a disadvantage connected to protected characteristic,

  • have different needs from people who do not share that protected characteristic,

  • who share a protected characteristic are not represented well in terms of participation.

For example, if you believe that relatively few women participate in an activity, and you would like to encourage more women to feel able to get involved, then you can run a women-only introductory session without it falling foul of discrimination legislation.

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Safety must be a high priority at all times.

There is a duty to make reasonable adjustments in any activity so that people with disabilities may participate. However, the Equality Act 2010 only requires that “every reasonable effort” should be made, and we also require that safety remains at the forefront of running every activity. If it would be unsafe to modify an activity beyond a certain point, then safety must take priority. 

While the school intends to remain as inclusive and as fair as possible, we acknowledge that sometimes some individuals will simply not be able to participate in activities based on current training location, their own safety or for the safety of others.

Data Protection Policy

The Glamorgan school of arms 

Last updated 10/09/22

Definitions
.

DPA means the Data Protection Act 2018 which implements the EU’s General

Data Protection Regulation.

Responsible Person Chris Newham

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1. Data protection principles
The Organisation is committed to processing data in accordance with its responsibilities under the DPA.
DPA requires that personal data shall be:
a. processed lawfully, fairly and in a transparent manner in relation to individuals;
b. collected for specified, explicit and legitimate purposes and not further processed in a manner that is incompatible with those purposes; further processing for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes shall not be considered to be incompatible with the initial purposes;
c. adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed;
d. accurate and, where necessary, kept up to date; every reasonable step must be taken to ensure that personal data that are inaccurate, having regard to the
purposes for which they are processed, are erased or rectified without delay;

e. kept in a form which permits identification of data subjects for no longer than is necessary for the purposes for which the personal data are processed; personal data may be stored for longer periods insofar as the personal data will be processed solely for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes subject to implementation of the appropriate technical and organisational measures required by the DPA in order to safeguard the rights and freedoms of individuals; and
f. processed in a manner that ensures appropriate security of the personal data, including protection against unauthorised or unlawful processing and against accidental loss, destruction or damage, using appropriate technical or
organisational measures.”
2. General provisions
a. This policy applies to all personal data processed by the Organisation.
b. The Responsible Person shall take responsibility for the Organisation’s ongoing compliance with this policy.
c. This policy shall be reviewed at least annually.
d. The Organisation shall register with the Information Commissioner’s Office as an organisation that processes personal data.
3. Lawful, fair and transparent processing
a. To ensure its processing of data is lawful, fair and transparent, the Organisation
shall maintain a Register of Systems.
b. The Register of Systems shall be reviewed at least annually.
c. Individuals have the right to access their personal data and any such requests made to the Organisation shall be dealt with in a timely manner.
4. Lawful purposes
a. All data processed by the Organisation must be done on one of the following lawful bases: consent, contract, legal obligation, vital interests, public task or legitimate interests.
b. The Organisation shall note the appropriate lawful basis in the Register of Systems.
c. Where consent is relied upon as a lawful basis for processing data, evidence of opt-in consent shall be kept with the personal data.
d. Where communications are sent to individuals based on their consent, the option for the individual to revoke their consent should be clearly available and systems should be in place to ensure such revocation is reflected accurately in the Organisation’s systems.
5. Data minimisation
a. The Organisation shall ensure that personal data are adequate, relevant and limited to what is necessary in relation to the purposes for which they are processed.
6. Accuracy
a. The Organisation shall take reasonable steps to ensure personal data is accurate.

b. Where necessary for the lawful basis on which data is processed, steps shall be put in place to ensure that personal data is kept up to date.
7. Archiving / removal
a. To ensure that personal data is kept for no longer than necessary, the Organisation shall put in place an archiving policy for each area in which personal data is processed and review this process annually.
b. The archiving policy shall consider what data should/must be retained, for how long, and why.
8. Security
a. The Organisation shall ensure that personal data is stored securely using modern software that is kept-up-to-date.
b. Access to personal data shall be limited to personnel who need access and
appropriate security should be in place to avoid unauthorised sharing of
information.
c. When personal data is deleted this should be done safely such that the data is
irrecoverable.
d. Appropriate back-up and disaster recovery solutions shall be in place.
9. Breach
In the event of a breach of security leading to the accidental or unlawful destruction, loss, alteration, unauthorised disclosure of, or access to, personal data, the Organisation shall promptly assess the risk to people’s rights and freedoms and if appropriate report this breach to the authority's.

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